SMITHS FALLS AND DISTRICT SOCCER CLUB

DIRECTORS AUTHORIZATION

Under the authority of the Constitution of the Smiths Falls & District Soccer Club (SFDSC) (revised 1997; 1999; 2001) the Board of Directors, afterwards referred to as “the Board,” hereby establish the following Policies and Procedures for the organization, afterwards refereed to as “the Club”.

OPERATION OF THE CLUB

GENERAL POLICIES

Sanction to Operate as a Club

The Smiths Falls and District Soccer Club is an authorized Club, which operates under the auspices of the Ontario Soccer Association (OSA), and is administered for the OSA by the Eastern Ontario District Soccer Association (EODSA). The Club, through its Constitution and through these Policies and Procedures, acknowledges that its constitution, policies, rules, procedures and other instruments of operation must be compliant with the constitution, rules and procedures of both the OSA and the EODSA.

Rules Governing Play

All games will be played in accordance with Fédération Internationale de Football Association (FIFA) “Rules of the Game 2000” and subsequent editions, except where specially modified by the Board, in accordance to FIFA rules.

Player Registration

All players must be registered using the prescribed method as approved by the Board. A parent or guardian must sign on behalf of all players under the age of 18 prior to that player being allowed to participate in any activity which has been organized, sponsored or otherwise sanctioned by the Smiths Falls and District Soccer Club.

1) The SFDSC registrar is responsible for insuring that all players are properly registered.

2) The Executive will determine the dates of registration.

3) All players must also be registered with the Eastern Ontario District Soccer Association (EODSA). The registrar is responsible for insuring that all information on players is forwarded to the EODSA, using their procedures, and within their deadlines.

4) Youth players may only be registered with one club. Any player, who was with a previous club, must inform the SFDSC registrar when they register to play in a Club sanctioned activity.

Notes: The only exception to this Policy is for those players who are playing as guest players on a team. These players must be registered on the proscribed form, as set by their organization and by the Eastern Ontario District Soccer Association (EODSA).

The use of unauthorized players will result in the forfeiture of any and all games the unregistered player participated in, as well as disciplinary action against the offending coach and or convener.

Club Funding

A fee, the amount of which will be determined by the SFDSC Executive, will be levied on each participant in the program, subject to a maximum per family, as may be determined by the Board, to cover the expenses of the Club.

1) Separate fee will be charged for the summer and winter soccer programs.

2) A fee, to be set by the SFDSC Executive, will be charged for all players who register after the last registration date.

3) The current fee structure of the Club is:

a. Youth house league mini-soccer (to U11) $80.00

b. Youth might-mite development soccer $60.00

c. Youth house league soccer $90.00

d. Youth playing in the OCSL $140.00

i. These fees include pictures, (one individual and one team picture per player.)

e. Adult house league soccer $100.00

f. Adults playing in the OCSL $140.00

g. Surcharge for Youth playing on Competitively registered teams within the OCSL or other league $20.00

h. Surcharge for Adults playing on Competitively registered teams within the OCSL or other league $50.00

4) All expenses of an operating nature will be paid for out of this general levy, and with the exception of a donation specifically designated to cover operating expenses, or any fundraising efforts sanctioned by the SFDSC Executive, the levy will be sufficient in amount to cover these expenses.

5) All expenses incurred by travelling teams will be paid for either by general revenues for their regular expenses and by the special levy for those expenses not normally incurred by house league teams. No fundraising of any type is authorized for travelling teams.

6) A special levy, the amount to be determined by the SFDSC Executive, will be charged to each player participating on a tournament team, (teams which are comprised of players from house league teams who are brought together for the express purpose of going to tournaments.) This levy will be used to cover the additional costs of uniforms. Each tournament team will prepare a budget for its anticipated expenses, and subject to the SFDSC Executive’s approval, will levy a charge on each participant to cover the costs of the tournaments and exhibition games. Any unused funds from this levy, with the exception of surpluses returned to specific individuals, will be turned over to the SFDSC Executive prior to the Club’s yearend. Minor fundraising, such as hotdog days or car washes, of an individual nature, will be permitted to help defray the costs of tournaments. Any surpluses from fundraising will also be turned over to the SFDSC Executive prior to yearend.

7) Any fundraising undertaken by the Club, with the exception of that permitted tournament teams will be done to cover capital expenditures.

8) A fee, the amount of which will be determined by the SFDSC Executive, will be levied on any Guest Teams (teams whose players are registered for another Club or Organization which are invited to play in the Smiths Falls and District Soccer Club house leagues.) This fee may be negated by the Board in the case of Guest Teams with which there is a reciprocal arrangement to cover the costs of this Club playing on their facilities, and using their officials.

9) Refunds. The club will refund fees paid using the following procedure.

a. Players who have paid to play on a travelling team, but fail to make the team will be refunded the difference between fees paid and the appropriate house league fee.

b. Players who wish to withdraw voluntarily from soccer must do the following

i. A letter – or email – must be sent to the club REGISTRAR, and only the club REGISTRAR.

ii. The registrar will then authorize the club treasurer to issue a refund.

c. The amount refunded will depend on the date that the REGISTRAR receives the letter.

i. Before May 1^st – 100% of fees paid, less any fees paid to outside agencies.

ii. Before May 27^th – 50% of fees paid, less any fees paid to outside agencies.

iii. After May 27^th – 0% of fees paid.

d. The only exception to the refund after May 27^th is in the case of a player injury, if this happens the amount refunded will be 50% of fees paid, less any fees paid to outside agencies.

10) The club will maintain a canteen at Lower Reach Park.

a. The club will be responsible for the administration and staffing of the canteen.

b. The club will be responsible for any permissions necessary to operate the canteen.

c. The club will contract for services for a person to operate the facilities.

d. The Treasurer will be responsible for all monies earned by the canteen and for all disbursements owed by the canteen

SEASON STRUCTURE

Summer Soccer

1) Games shall be scheduled from the latter part of May (to be determined by playing conditions), and shall not be scheduled later than August 31^st.

2) The house-league season will be wound up with a one-day tournament being held for each division, no later than August 31^st.

Notes: The only allowable exceptions to the above will be for:

1) Tournament Teams. Specific authorization may be granted, by the SFDSC Executive, to allow a tournament team to participate in a Tournament subsequent to the August 31^st deadline. Permission will be granted only after the SFDSC Executive is satisfied that participation in the tournament is the desire of the majority of the members of the team, and their parents or guardians.

2) Participation in extended house leagues. Teams playing in leagues outside of our jurisdiction will follow the season duration rules established by the leagues in which they are participating.

Indoor Winter Soccer

An indoor winter soccer skills development and/or recreational program will be established, which will be subject to all rules that govern summer soccer. In addition, it will be subject to the following specific policies.

1) The season shall commence subsequent to wrapping up, and wind up prior to commencement of, the summer program.

2) The program will operate under the authority of the SFDSC Executive.

3) The winter program will consist of a skills development program and league play.

ORGANIZATIONAL STRUCTURE OF THE CLUB

The Club will operate under the following structure.

The Executive and other administrators of the Club

The Constitution of the SFDSC has directed the formation of an executive who are responsible to the SFDSC Board of Directors and are to run the day-to-day activities of the Club.

1) The Executive Board is comprised of five members.

2) The Executive will comprise of the following members: have a

a. The President.

b. The Vice-President

c. The Treasurer.

d. The Registrar.

e. The Secretary.

3) The Executive will meet at the discretion of the president.

The Club has also several other positions to assist in the administration of the club.

They are:

1) League conveners who will supervise the operations of the various house leagues. Players will be divided in to leagues that will operate under the jurisdiction of a convener. The convener will be appointed by the SFDSC Executive, and will be responsible for enacting and enforcing the Policies and Procedures of the Club, for the league under their jurisdiction.

a. Members of the executive may be league conveners.

2) Coaches who will be appointed by the league conveners, ratified by the SFDSC Executive, to oversee the participation of players during the season. The coaches will be responsible for enacting and enforcing the Policies and Procedures of the Club, in regards to the players and assistants on the team under their jurisdiction.

a. Members of the executive may be coaches.

b. League conveners may be coaches.

3) Committees who’s chair will be appointed by the SFDSC Board to carry out specific duties for which they are struck. Committees will fall into two broad categories:

a. Those committees who are authorized by the SFDSC Board for a specific and temporary purpose, and are expected to carry out one short-term function.

b. Those committees who are authorized by the Constitution of the SFDSC which are of a specific and lasting nature. These committees operate under specific regulations and are detailed in the appendixes to the Constitution.

4) Head Coach

a. Responsible for the training and development of the club’s coaches.

5) Head Referee

a. Responsible for the training and supervision of the club’s referees.

League Designations

Players are divided into age categories, based on the player’s age as of December 31^st of the previous year. The current age divisions for the Club are as follows:

1) U5, U6, U7, U8, U9 Development soccer age groups

2) U10, U11 Mini Soccer age groups (7 aside soccer)

3) U12 to adult Full field youth soccer (11 aside soccer)

4) Adult Full field adult soccer (11 aside soccer)

5) Senior Full field adult soccer aged over 35.

Each of these groupings may be broken down further as numbers warrant.

Girls and boys are separated into different leagues for all soccer from U5 to U11.

Team Designations

The respective league convener, in each league in accordance with the above-designated structure, will form teams. No player will participate in a league other that the league which is designated by their age.

Note, the SFDSC Executive may authorize a player to participate in a league other than that which his / her age would otherwise determine. This authorization will be given after due consideration is given to the following:

1) The player is not able to play at their age level due to insufficient numbers for formation of teams for that league.

2) The player’s physical and mental skills to participate at that level.

3) The effect on the league the player is removed from.

4) The effect on the league the player is moving to.

5) The wishes of the player’s parents or guardians.

6) The effect on the overall policy of dividing players by age.

OPERATING REGULATIONS AND PROCEDURES

Team Regulations and Procedures

Size and Number of Players

The overall size of the teams and on-field participation of players had been determined for each league. The SFDSC Executive has determined the following in regards to teams playing in our house-leagues.

League On field Maximum On Field Minimum Overall Maximum

U5 to U7 4 3 8

U8 & U9 5 4 10

U10 & U11 7 5 12

U12 to Adult 11 7 18

Team Altering

Once established, no team will be altered without the express consent of the league convener. The altering of a team will only be done after due consideration has been given to the overall effect on the other teams in the league. Under no circumstances will a player be allowed to strengthen a team that is in the top half of the standings at the time of the alteration.

Dual Participation

No team will be allowed to utilize a player who is a member of another team, which has been organized by this Club.

A player may be allowed to play on a second team in the following circumstances:

1) Player shortages on one team. Coaches, with the permission of the parent of guardian, as well as the regular coach of the player, may utilize players from the next lower league to bring their team to the maximum on field strength. The team to be drawn from will be designated by the convener of the league requiring players. Any deviation from this policy will result in the forfeiture of all games the unauthorized player participated in. Continuous deviation from this policy will result in disciplinary action against the coach and the convenor.

2) Player participating on a tournament team. Players are authorized, with the permission of a parent or guardian, to participate on tournament teams, which have been organized by this Club.

Travelling Teams

The Club may decided to create teams which will play in leagues other than those provided by this Club. The SFDSC Executive will decide this when there are insufficient numbers to form a house-league and if it’s in the best interest of the participants of a particular league and / or the soccer program in general. The Executive will decide in which league the players and teams will be placed. The following conditions must be adhered to in selecting a travelling team.

1) A minimum of three tryouts must be held, attendance at two of which is mandatory for selection to the team.

2) Notification of tryouts must be given to a parent or guardian of the players in the leagues.

3) All interested parents, or guardians, will be notified of team regulations.

4) The coach of the team, and at least two others who have no potential players on the team will select players.

5) The convener of the league will nominate the other selectors for the travelling team, and will be notified of all tryout dates.

6) Players will be notified as soon as possible after the last tryout as to their status.

a. Players, who object to their placement, may object, in writing, to the SFDSC Executive within 48 hours.

b. The SFDSC Executive, will meet and discuss the appeal, and inform the player of their decision within 48 hours of the appeal being raised.

7) Subject to the discretion of the SFDSC Executive, the coach will have the final decision as to the selection of players.

Tournament Teams

Teams may be formed for the expressed purpose of participating in tournaments. The formation of these teams is done under the following conditions:

1) Teams may only be formed with the specific authorization of the SFDSC Executive.

2) Teams will operate under the control of the convener of that league.

3) Teams for each league will be comprised of players from that league. Note; the SFDSC Executive may, at its discretion, grant a player from another league permission to play up on a team other than the one designated for his/her league.

4) Teams will be comprised of players who have a good attendance record at house league games, and who will best represent the Club in respect to skill and conduct.

5) Tournament team selection will be governed by the same criteria as Travelling Team selection as noted above.

Special Uniforms

Travelling and / or tournament team uniforms are the property of the Club and must be collected by the coach at the end of the season. The coach is responsible for insuring that all uniforms are collected and then returning them to the league convener. The convener is then responsible for returning the uniforms, and any other equipment, to the Chair of the Equipment committee.

Tryouts

Tryouts may also be required for participation on several teams organized by the Club, which will participate in the same age division of a league, but in different skill categories.

The following procedures will be followed when it is apparent that more than one team will be created, for a give division, for play in a league which is not administered by the Club.

1) The SFDSC Executive will first determine if it is in the best interest of the Club to have more than one team participate in a given division, or if it is preferable to look at different alternatives.

2) Alternatives may include, but not be limited to:

a. Creating a house league for the division involved.

b. Moving some of the players up to the next available travel team.

c. Moving some of the players into ‘old-timer’ divisions.

3) Having decided that in the best interest of the Club that there be two teams in a division the Executive will then institute the following policy.

a. All players who have expressed an interest in playing on the team(s) will be invited to tryout.

b. There will be a minimum of three (3) tryouts; participation at two of them is mandatory for selection to the higher ranked team.

c. The players will be ranked at the tryouts by the two coaches and by two independent people, selected by the convener of the appropriate league, and approved by the Executive.

d. As soon as possible following the final tryout, all players will be notified as to which team they placed on.

i. Players, who object to their placement, may object, in writing, to the SFDSC Executive within 48 hours.

ii. The SFDSC Executive, will meet and discuss the appeal, and inform the player of their decision within 48 hours of the appeal being raised.

Equipment Regulations and Procedures

Only equipment authorized by FIFA will be allowed on the playing area during a game or practice.

1) Under no circumstances will any item be allowed, which, in the opinion of the referee, could potentially create a distraction or a danger to players or spectators. For example items such as watches, plastic hair bands, sharp rings or dangling earring will not be allowed.

2) Size 3 balls will be used in the U5 & U6 league, size 4 in the U7 through U12 leagues and size 5 in all other leagues.

3) Uniform jerseys will be distributed to players by their coaches at the beginning of the season. The jersey is the property of the Club and must be returned at the end of the season.

a. Coaches are responsible for the return of uniforms, and any other issued equipment, to the league convener.

b. The convener is responsible for the return of all uniforms and equipment to the Chair of the Equipment committee.

c. A deposit of $25.00 will be required at the start of the season to insure the return of the uniform jersey. This deposit will be in the form of a post-dated cheque, which will not be cashed if the uniform is returned.

4) All players are required to wear shin pads at all times while participating in Club activities, both games and practices. Any player who does not have appropriate shin pads at the start of the game or practice will not be allowed to participate.

Game Regulations and Procedures

Length of Sessions

The following shall be the official playing times for all leagues under the Club’s jurisdiction. Teams playing for other leagues will be governed by the rules for that league.

1) U5 to U11 - 60 Minutes

2) U12 & U13 - 70 Minutes

3) U14 & U15 - 80 Minutes

4) All other ages - 90 Minutes.

A five-minute break will be taken mid-way through the game.

Starting Time

If a team cannot field the minimum number of players required within ten minutes of the scheduled kick-off time, the team will forfeit the game to the opposing team. The game will be recorded as a 2-0 win for the opposing team.

If neither team can field the minimum number of players within ten minutes of the scheduled kick-off time, the game will be rescheduled if possible. The convener of the league will attempt to reschedule the game, and notify the coaches of the two teams as to the date and time of the game.

Late Starts

In games shortened by late starts, a five-minute half-time break will be allotted, and the remaining time divided equally into two halves.

Foul Weather

The following rules will be adhered to without question:

1) If in the opinion of the assigned referee the field is unplayable due to heavy rain the game will be abandoned, and the league convener will attempt to reschedule the game.

2) Under no circumstances will a game be played if there is lightning in the area. The game will be delayed until the lightning has stopped, or abandoned completely if the assigned referee determines it is unlikely the weather will clear within a reasonable period. The league convener will attempt to reschedule the abandoned game.

3) If lightning occurs during a game, the game will be abandoned immediately.

Abandoned Games

If a game is abandoned after 75% of the allotted playing time has elapsed, the game will be considered complete. If 75% of the time has not elapsed, the league convener will attempt to reschedule the game.

Referees

The Club will make every effort to provide referees for every game, with the exception of U5 to U7 games. However, in the event that the referee does not appear coaches can either designate an alternate, who is mutually agreeable to both teams, or notify the league convener, who will attempt to have the game rescheduled.

Other Game Regulations / Play Procedures

With respect to all other aspects of the play of the game, the Club will abide by the rules as defined by FIFA.

Player Regulations and Procedures

Playing Time

All players, who desire and are physically able, will be allowed an equal amount of playing time. This will be an amount equal to at least 50% of the allotted game time. Players, who arrive late, with just reason, will be given the opportunity to play at least 50% of the time remaining.

Substitutions

Unlimited player changes will be allowed under the following guidelines. Coaches must notify, and obtain the permission of, the referee prior to substituting players.

1) U5 to U7 - Goal kick, kick-off, corner kick, throw-in and injuries.

2) U8 & U9 - Goal kick, kick-off, corner kick and injuries.

3) All other - Goal kick, kick-off and injuries.

Except in the case of injuries, no substitutions may be made in the final two minutes of either half of the game.

Other Player Regulations and Procedures

Players, and/or their parents, may be requested to sign ‘player contracts’ which will stipulate goals and requirements for play on certain Club sponsored teams.

1) The SFDSC Executive will decide if player contracts will be required for any or all teams.

2) The Coach of the team will be responsible for the players completing the forms.

3) Players will not be allowed to participate in any practices or games until the contract has been signed.

Failure to abide by the contract may result in the player being suspended from the team.

It is the player’s, or their parent’s, responsibility to inform themselves of all rules and regulations of the SFDSC, the EODSA, the OSA and any rules which apply to the league in which they play. Copies of these documents can be found on the club’s website: www.smithsfallssoccer.net.

Coaching Guidelines and Regulations

General Guidelines

All coaches, their assistants and their managers will be expected to follow the following:

1) All reasonable precautions will be taken to ensure the safety of the players.

2) Under no circumstances will a coach, an assistant or a manager place themselves in a position, which would require them to be alone with children other than their own. Coaches, while carrying out the tasks of the Club will conduct themselves at all time in a manner, which is socially and legally acceptable to the Club, the children and the children’s parents or guardians.

3) Before, during and after the games and practices all coaches, assistants and managers will conduct themselves in a manner, which is an example of good sportsmanship.

4) Coaching is confined to the sidelines only. A coach may only enter the playing area when summoned to do so by the referee. On field coaching is allowed in the U5 to U9 age groups subject to the following:

a. The players at this age group are in the ‘development’ program and as such the majority of the time assigned to their play days is for skill development.

i. The coaches will conduct the skill sessions, in cooperation with each other, and utilizing the club’s training program.

b. At the end of the skill development portion of the playtime the coaches may elect to have a scrimmage.

i. For players at the U5 to U7 age the scrimmage is 4 aside without goalies.

ii. For players at the U8 and U9 ages the scrimmage is 4 aside plus a goalie.

5) No coaching is allowed from behind the goal areas. Coaches must also insure that no parents are behind the goal areas at any time during the game.

6) Referee’s calls are final, and may not be questioned by the coach, the assistants or the managers during or after the game.

a. Coaches are responsible for the conduct of the parents of the players and must not allow them to question referee calls during or after the game.

b. If the coach is not able to control parents, the referee may request that the parent or the coach leave the playing area.

7) Coaches will supervise the traditional player handshake at the end of the game. The coach will insist that all players participate and will insure that all assistants and managers also participate. The coach, the assistants and the managers will also shake hands with the referee, their assistants and the opposing team’s coaching staff, to demonstrate proper respect for their opponents, and the officials.

8) Coaches will accentuate the positive at all times. Constant criticism is very discouraging for young players trying to learn the game. Coaches who demonstrate a pattern of constant criticism will be reprimanded, and told to modify their behaviour. All coaches should acknowledge exceptional play or effort, from players on either team.

a. Coaches are responsible for the parents of their players and must make every effort to insure that parents do not engage in constant criticism.

b. Coaches should also encourage parents to support the exceptional achievements of players from both teams during a game.

9) Team uniforms provide a great deal of style and enthusiasm to the game. They also are of a tremendous assistance to the referee. Coaches must insist that players were their uniforms neatly and safely during all games with their shirttails tucked in and their socks pulled up over their shin pads.

Other Coaching Regulations and Procedures

All coaches must be registered by the SFDSC registrar who will forward the information to the EODSA and the OSA. The OSA has indicated that the following additional regulations will apply to all coaches falling under their jurisdiction.

1) A person may only coach one team for the Club.

2) Coaches are required to be certified, by the OSA coaching program.

a. The OSA program is comprised of three levels, which are cumulative in nature.

i. Level 1 - for recreational coaches of players to age 8

ii. Level 2 - for recreational coaches of players aged 8 - 11

iii. Level 3 - for recreational coaches of players aged 12 - 18 or for competitive coaches of player at any age.

b. The OSA program is in addition to the 3M program that is required for anyone wishing to progress to higher levels of coaching ability, and which provides the theory of coaching certifications.

c. Persons who currently hold a 3M certificate, of any level, may coach recreational teams without needing the OSA coaching certificate.

The SFDSC has undertaken a policy of encouraging the development of coaches at all levels. Therefore, the Club has instituted the following policies.

Coaches will be required to complete game sheets for all games at the U12 and higher level. This is to be done before the start of the game and handed to the referee assigned to the game.

Compliance with Policy 1.0 of the OSA regulations – Coaching Development

The SFDSC will abide by the following policy of the OSA with respect to Coaching Development.

Policy 1.0 - COACHING DEVELOPMENT

1.1	The philosophy of the OSA shall be "Possession of the Ball Soccer". This style of play shall be developed from the grass roots programs to the Provincial Teams programs. The key factors in the "Possession of the Ball Soccer" will be:
	a)	players must control the ball in order to maintain possession of the ball;
	b)	the complete "possession" mentality includes the ability to make short and long passes; and
	c)	players must provide near, far and deep support both to the ball and the player.
1.2	The Coaches Code of Conduct at all levels of the game in Ontario shall be:
	a)	Commitment A coach's commitment is to improve the performance of the players and the team physically and mentally. A coach needs to provide a high quality soccer program for players within a positive environment/atmosphere.
	b)	Know Your Subject A coach must be thoroughly acquainted with FIFA Laws Of The Game and she/he must keep attuned of the sound principles of Coaching.
	c)	Respect A coach must respect all individuals as unique human beings. Opponents and officials must be treated with respect. Players must be coached to win within the Laws Of The Game.
	d)	Enthusiasm A coach must be enthusiastic and positive. A coach must ensure that she/he is generous with her/his praise when deserved.
	e)	Personal Conduct A coach must maintain the high standards of personal conduct and fair play. A coach should never be involved in any circumstances, which is offensive or suggests sexual connotations.

Referee Guidelines and Regulations

General Guidelines

The SFDSC has undertaken a policy of encouraging the development of referees at all levels. Therefore, the Club has instituted the following policies.

1) The Club will reimburse the referee for the costs incurred for training sessions.

2) The Club will institute a progressive schedule of fees paid to the referees to encourage referees remaining within the program.

a. The current fee structures is:

i. U8 $8 per game.

ii. U9 & U10 (house league) $10 per game.

iii. U10 & U11 (OCSL or other leagues) $15 per game.

iv. U12 & U13 (house league) $15 per game.

v. U12 & U13 (OCSL or other leagues) $20 per game.

vi. U14 & U15 (house league) $18 per game.

vii. U14 & U15 (OCSL or other leagues) $23 per game.

viii. U16 & U17 $23 per game.

ix. U18 & U19 $23 per game.

x. Adult house league $20 per game.

xi. Adult OCSL n/a – referees are assigned and paid by the OCSL.

3) For the higher leagues, the Club will endeavour to provide assistant referees for every game, to assist in the development of the referees.

a. The current fee structure for assistant referees is:

i. U10 & U11 $8 per game.

ii. U12 & U13 $10 per game.

iii. U14 & U15 (house league) $8 per game.

iv. U14 & U15 (OCSL or other league) $11 per game.

v. U16 & U17 $11 per game.

vi. U18 & U19 $11 per game.

vii. Adult OCSL $11 per game.

4) Each referee (and assistant) is expected to obtain a uniform of black shirt and pants with black socks, and to maintain the uniform in a presentable manner. This is to help establish amongst players, coaches and spectators a sense of respect for the officials of the game.

5) Referees will be entrusted with flags for use in game. At the end of the season, they will be expected to return them to the Chair of the Equipment Committee.

6) Referees are expected to maintain continuous self-education courses of learning that will help them develop.

7) Referees will always seek guidance from the Head Referee if they have questions on the interpretation of the rules of the game.

8) Referees and assistants will be present at the field a minimum of one half hour before all OCSL games, and a minimum of fifteen minutes for all house league games.

Other Regulations and Procedures

All referees must be registered with the OSA and the EODSA. Referees are expected to insure that they are properly registered and that they comply with all of the regulations of both the OSA and the EODSA.

Referees, for all leagues and levels of play, are required to be certified by the OSA. This certification is in four levels, and is administered by the EODSA. The Club is only allowed to use certified referees and assistant referees in all games falling under its jurisdiction.

Compliance with Policy 1.0 of the OSA – Code of Ethics

The SFDSC will comply with the following policy from the OSA regarding a code of ethics for referees.

Policy 1.0 - CODE OF ETHICS

1.1	Game officials having certain privileges through and by The Association, with respect to the game, shall realize and respect their responsibilities and duties to The Association and the game. The Association endorses the Canadian Soccer Association's "Code of Ethics" for Game Officials. Specifically Game Officials shall:
	a)	Conduct themselves with dignity both on and off the field of play and shall, by example, endeavour to inspire the true principles of fair play and earn the respect of those whom they serve;
	b)	Not cause The Association to become involved in any controversial matters and shall abide by the rules and regulations of the jurisdiction in which they officiate;
	c)	Adhere to all standards and directives;
	d)	Always be neat in appearance and maintain a high level of physical and mental fitness;
	e)	Study the Laws of the game and be aware of all changes, and shall enforce all said Laws and changes;
	f)	Perform their designated responsibilities, including attending organized clinics and lectures, etc., and shall assist their colleagues in upgrading and improving their standards of officiating, instructing and assessing;
	g)	Honour any appointments made for and accepted by them unless unable to do so by virtue of illness or personal emergency;
	h)	Not publicly criticize other officials or any soccer association nor shall they make any statements to the media related to any game in which they were involved;
	i)	Be subject to disciplinary action for not complying with this Code of Ethics.

Special Regulations and Procedures

Criminal Reference Check

The Club has enacted, and abides by, a Criminal Reference Check Policy. The specifics of this policy may be found in the appendix.

Slide Tackles

With the exception of the Peewee, Bantam, Junior and Adult leagues, and for any team playing for leagues outside of the Club’s jurisdiction, slide tackles are banned from play in all games. The penalty for a slide tackle shall be a direct free kick or penalty kick. It shall be left to the referee’s discretion as to whether or not to issue a yellow or red card for flagrant violations of this rule.

Protests

No protest will be accepted over a referee’s judgement call. Technical interpretation of the rules may be protested, first to the convener of the league then, in writing, within 48 hours of the game, to the Board.

1) The convener is required to respond to protests immediately upon receipt of them.

2) If required, the convener will seek guidance from the Board before making a decision.

Compliance with EODSA, OSA and CSA rules and regulations

At all times the Club will operate within the rules and regulations as set out by the administrative bodies governing soccer in Canada and in Ontario.

The Club will not participate in, nor allow any of its registered officials, players or administrators, to participate in, any soccer activity operated by organizations which are not in good standing with the EODSA, the OSA and the CSA.

Harassment Policy

The SFDSC will abide by the harassment policy of the OSA.

In the event that someone in the club wishes to lodge a harassment complaint it must be submitted in writing to the EODSA’s harassment officer.

A copy of the OSA harassment policy is available to anyone in the club.

Discipline Policy

The Club will adhere to the discipline procedure as outlined in the policies of the Ontario Soccer Association.

Playing / Coaching While Under Suspension

1. Any player who participates in any games or practices involving SFDSC teams while under suspension will be subject to further discipline.

2. A team will forfeit any points accumulated during games in which a suspended player participated in ANY fashion.

3. A coach who allows a suspended player to participate in any games or practices while under suspension will be subject to further discipline.

Coaches Responsibilities

1. The Coach or Team official in charge at the game in which an ejection occurs must notify the league Convenor or the Discipline Chairman or their designates within 24 hours.

2. The Coach or Team official must also forward the ejected player’s OSA player book to the club registrar within 24 hours of the ejection.

League Convenor’s Responsibilities

1. Upon being notified of an ejection, the League Convenor will notify the Discipline Chairman and League Coaches of the player or coach who is subject to an automatic suspension.

2. Notification to the Coaches need not be given until the night before the next regularly scheduled game.

All matters dealing with discipline shall be in writing.

The following details the OSA discipline policy and the proscribed penalties for various offences.

OSA Standard Penalties for Misconduct by a Player

Description of Misconduct	Cumulative Cautions Received
First Caution.	No action
Second Caution	No action
Third Caution.	1-game suspension, $25.00 fine
Fourth Caution.	No action
Fifth Caution.	2-game suspension, $25.00 fine
Sixth Caution & any subsequent caution.	3-game suspension, $25.00 fine
Dismissals
Description of Misconduct	1^st Offence in Season	2^nd Offence in Season	3^rd Offence in Season
Dismissed for "Receiving a second caution in the same game" for which neither of the cautions was directed at the game official(s).	1-game suspension $25.00 fine	3-game suspension $25.00 fine	Not applicable
Dismissed for "Receiving a second caution in the same game" for which at least one of the cautions was directed at the game official(s).	2-game suspension $25.00 fine	4-game suspension $25.00 fine	8-game suspension
Dismissed for "Using offensive, insulting or abusive language and/or gestures" directed at anyone other than the game official(s).	1-game suspension $25.00 fine	3-game suspension $25.00 fine	Not applicable
Dismissed for "Using offensive, insulting or abusive language and/or gestures" directed at the game official(s).	3 game suspension $25.00 fine	8 game suspension $25.00 fine	3-month suspension $25.00 fine
Dismissed for "Denying an opponent a goal or an obvious goal-scoring opportunity by deliberately handling the ball".	1-game suspension $25.00 fine	2-game suspension $25.00 fine	Not applicable
Dismissed for "Denying an opponent a goal or an obvious goal-scoring opportunity to an opponent moving towards the player's goal by an offence punishable by a free kick or penalty kick".	2-game suspension $25.00 fine	4-game suspension $25.00 fine	Not applicable
Dismissed for "Serious Foul Play".	2-game suspension $25.00 fine	4-game suspension $25.00 fine	Not applicable
Dismissed for "Serious Foul Play" where in the opinion of the Discipline Hearing Panel there was an obvious "attempt to injure" or "a complete disregard for the safety of an opponent"	4-8 game suspension $25.00 fine	8-12 game suspension $25.00 fine	Not applicable
Dismissed for "Spitting at an opponent or any other person", other than a game official.	4-game suspension $25.00 fine	8-game suspension $25.00 fine	Not applicable
Dismissed for "Violent Conduct".	3-game suspension $25.00 fine	6-game suspension $25.00 fine	Not applicable
Dismissed for "Violent Conduct" where in the opinion of the Discipline Hearing Panel there was an obvious attempt to seriously injure an opponent	6-10 game suspension $25.00 fine	10-15 game suspension $25.00 fine	Not applicable
Received a third dismissal in a season.	A discipline hearing shall be conducted and the appropriate discipline shall be rendered
Knowingly played as an ineligible player.	4-game suspension $25.00 fine	8-game suspension $25.00 fine	16-game suspension $25.00 fine
Game Official Assault for "deliberate physical contact (i.e., pushing, pulling, charging, etc.) Or attempted physical contact or threatening".	6-12 month suspension + $200.00 fine	1-3 year suspension + $200.00 fine	Minimum 5 year suspension
Game Official Assault for "striking, spitting, kicking, or any form of violent conduct, or attempted violent conduct".	2-5 year suspension + $400.00 fine	5-10 year suspension + $400.00 fine	Minimum 10 year suspension
Failed to attend a discipline hearing at which he/she was accused of game official assault.	Player is fined $100.00 and remains suspended until he/she requests and attends a subsequent discipline hearing
Other Offences
Description of Misconduct	1^st Offence in Season	2^nd Offence in Season	3^rd Offence in Season
Participated in a soccer activity from which he/she was suspended	6-12 month suspension	1-3 year suspension	2-5 year suspension
Intentionally acted in contravention of, or failed to act in accordance with, a "Published Rule".	1-3 month suspension	3-12 month suspension	1-3 year suspension
Intentionally acted in a manner deemed to be detrimental to the game.	3-12 month suspension	1-3 year suspension	2-5 year suspension
a) Changed any information on a registration form without the consent of the person being registered on such form. b) Provided false or inaccurate information on a registration form. c) Falsified a signature on a registration form.	3-12 month suspension	1-3 year suspension	2-5 year suspension
Provided false information or withheld information (including date of birth; Club, country, and year last registered; etc.) on a player registration form.	3-6 month suspension	6-12 month suspension	1-3 year suspension
Provided a false address on the player registration form.	1-3 month suspension	6-12 month suspension	1-3 year suspension
Registered under a false name.	3-6 month suspension	6-12 month suspension	1-3 year suspension

OSA Standard Penalties for Misconduct by a Coach or Administrator

Description of Misconduct	1^st Offence in Season	2^nd Offence in Season	3^rd Offence in Season
Persisted in misconduct "after receiving a warning 'for misconduct' from the game official" for which neither of the offences was directed at the game official(s).	1-week suspension	3-week suspension	6-week suspension
Persisted in misconduct "after receiving a warning 'for misconduct' from the game official" for which at least one of the offences was directed at the game official(s).	2-week suspension	5-week suspension	10-week suspension
Used "Offensive, insulting or abusive language and/or gestures" directed at anyone other than the game official(s).	2-week suspension	5-week suspension	10-week suspension
Used "Offensive, insulting or abusive language and/or gestures" directed at the game official(s).	3-5 week suspension	6-10 week suspension	12-week suspension
Game Official Assault for "deliberate physical contact (i.e., pushing, pulling, charging, etc.) Or attempted physical contact or threatening".	6-12 month suspension + $300.00 fine	1-3 year suspension + $300.00 fine	Minimum 5 year suspension
Game Official Assault for "striking, spitting, kicking, or any form of violent conduct, or attempted violent conduct".	2-5 year suspension + $500.00 fine	5-10 year suspension + $500.00 fine	Minimum 10 year suspension
Failed to attend a discipline hearing at which he/she was accused of game official assault.	Accused is fined $100.00 and remains suspended until he/she requests and attends a subsequent discipline hearing
Knowingly played an ineligible player in a sanctioned game.	3-12 month suspension	1-3 year suspension + $250.00 fine	2-5year suspension + $500.00 fine
Participated in a soccer activity from which he/she was suspended	6-12 month suspension	1-3 year suspension	2-5 year suspension
Intentionally acted in contravention of, or failed to act in accordance with, a "Published Rule".	1-6 month suspension	6-12 month suspension	1-3 year suspension
Intentionally acted in a manner deemed to be detrimental to the game.	3-12 month suspension	1-3 year suspension	2-5 year suspension
a) Changed any information on a registration form without the consent of the person being registered on such form. b) Provided false or inaccurate information on a registration form. c) Falsified a signature on a registration form.	3-12 month suspension	1-3 year suspension	2-5 year suspension
Provided a false address on the player registration form.	1-3 month suspension	6-12 month suspension	1-3 year suspension
Registered under a false name.	6-12 month suspension	1-3 year suspension	2-5 year suspension
Induced or attempted to induce a registered player to leave his/her team before the end of that team's current season.	6-12 month suspension	1-3 year suspension	2-5 year suspension

OSA Standard Penalties for Misconduct by a Game Official

Description of Misconduct	1^st Offence in Season	2^nd Offence in Season		3^rd Offence in Season
Used "Offensive, insulting or abusive language and/or gestures" directed at anyone other than the game official(s).	Fined two times the game fee	30 day suspension		3-12 month suspension
Used "Offensive, insulting or abusive language and/or gestures" directed at the game official(s).	Fined two times the game fee	90-day suspension		6-12 month suspension
Failed to conduct himself/herself with dignity both on, and off, the field of play.	$100.00 fine	30-day suspension		90-day suspension
Failed to abide by the published rules of the jurisdiction in which he/she officiates.	$100.00 fine	30 day suspension		90 day suspension
Failed to report to a game (to which he/she has been appointed) without giving adequate notice of his/her inability to officiate such game.	Fined the game fee	Fined 2 times the game fee		Fined 3 times the game fee
Failed without a valid reason, to submit a game report to the appropriate Governing Organization within the stipulated time frame after the completion of the game.	Fined the game fee	Fined 2 times the game fee		Fined 3 times the game fee
Game Official Assault for "deliberate physical contact (i.e., pushing, pulling, charging, etc.) Or attempted physical contact or threatening".	6-12 month suspension + $300.00 fine	1-3 year suspension + $300.00 fine		Minimum 5 year suspension
Game Official Assault for "striking, spitting, kicking, or any form of violent conduct, or attempted violent conduct".	2-5 year suspension + $500.00 fine	5-10 year suspension + $500.00 fine		Minimum 10 year suspension
Made deliberate physical contact (i.e., pushing, pulling, charging, etc.) or attempts physical contact with, or threatens, a registrant of the O.S.A. or a spectator.	6-12 month suspension	1-3 year suspension		Minimum 5 year suspension
Struck, spat on, kicked, or committed any form of violent conduct, or attempted violent conduct, against a registrant of the O.S.A. or a spectator.	2-5 year suspension	5-10 year suspension		Minimum 10 year suspension
Publicly criticized any other game official or Soccer Organization; made derogatory statements to the media relating to any game in which he/she was involved concerning the performance of the players or other game officials.	1-3 month suspension	3-12 month suspension		2-5 year suspension
Failed to submit a "Caution Form" for a cautioned player, a "Dismissal Form" for a dismissed player, a "Special Incident Report Form" for any special incidents, or a Game Official Assault Report Form for a Game Official Assault.	Fined 2 times the game fee	Fined 3 times the game fee		30-day suspension + $250.00 fine
Failed to report a serious game-related offence to his/her District Association.	Subject to disciplinary action
Officiated an unsanctioned or unaffiliated soccer game.	30-day suspension	3-6 month suspension		1-2 year suspension
Failed to attend (when required to do so), without a valid reason, a discipline hearing for a person whom the referee had reported for game official assault.	$100.00 fine	$200.00 fine		$300.00 fine
Failed to attend a discipline hearing at which he/she was accused of Game Official Assault.	Game Official is fined $100.00 and remains suspended until he/she requests and attends a subsequent discipline hearing
Participated in a soccer activity from which he/she was suspended	6-12 month suspension		1-3 year suspension		2-5 year suspension
Intentionally acted in contravention of, or failed to act in accordance with, a "Published Rule".	1-6 month suspension		6-12 month suspension		1-3 year suspension
Intentionally acted in a manner deemed to be detrimental to the game.	3-12 month suspension		1-3 year suspension		2-5 year suspension
a) Changed any information on a registration form without the consent of the person being registered on such form. b) Provided false or inaccurate information on a registration form. c) Falsified a signature on a registration form.	3-12 month suspension		1-3 year suspension		2-5 year suspension
Provided a false address on the referee registration form.	1-3 month suspension		6-12 month suspension		1-3 year suspension
Registered under a false name.	6-12 month suspension		1-3 year suspension		2-5 year suspension

OSA Standard Penalties for Misconduct by a Club

Description of Misconduct	1^st Offence in Season		2^nd Offence in Season	3^rd Offence in Season
Game Official Assault for "deliberate physical contact (i.e. pushing, pulling, charging, etc.) Or attempted physical contact or threatening" by a Club's spectators or by unidentified players/coaches/administrators of one of the Club's teams.	$300.00 fine		$500.00 fine	$1000.00 fine
Game Official Assault for "striking, spitting, kicking, or any form of violent conduct, or attempted violent conduct" by a Club's spectators or by unidentified players/coaches/administrators of one of the Club's teams.	$500.00 fine		$1000.00 fine	$2000.00 fine
Club failed to prevent its spectators or players parents from disrupting a game	$300.00 fine		$500.00 fine	$1000.00 fine
(One of its teams) participated in an unsanctioned competition.	$500.00 fine		$750.00 fine	$1000.00 fine
Knowingly permitted unregistered teams and/or unregistered players to participate in sanctioned competitions.	$1000.00 fine		$1000.00 fine	$1000.00 fine
Club failed to have a Club Representative attend a Discipline Hearing at which one of its players, coaches or administrators, has been charged with game official assault.	$200.00 fine		$300.00 fine	$500.00 fine
Club failed to attend a discipline hearing at which it is accused of game official assault for the actions of its spectators and/or unidentified players/coaches/administrators on one of the Club's teams.	$200.00 fine		$300.00 fine	$500.00 fine
Club failed to pay the O.S.A. Administrative Fee for a Discipline Hearing at which one of its players; coaches, administrators or the club itself has been found to be guilty of a charge of game official assault.	a)	$100.00 penalty assessed to Club;
	b)	If $200.00 admin fee + $100.00 penalty is not paid by Club within 60 days after hearing, the Club will assessed another $100.00 penalty and will be suspended from all soccer activities until the $400.00 is paid
Knowingly played an ineligible player on one of its teams in a game.	The Club's team will forfeit all of the games in which an ineligible player played and the Club is fined $500.00
Participated in a soccer activity from which the organization was suspended	$250.00 fine		$500.00 fine	$1,000.00 fine
Intentionally acted in contravention of, or failed to act in accordance with, a "Published Rule".	$200.00 fine		$400.00 fine	$600.00 fine
Intentionally acted in a manner deemed to be detrimental to the game.	$1,000.00 fine + $2,000.00 bond		$3,000.00 fine + $5,000.00 bond	$5,000.00 fine + $10,000.00 bond
a) Changed any information on a registration form without the consent of the person being registered on such form. b) Provided false or inaccurate information on a registration form. c) Falsified a signature on a registration form.	$500.00 fine		$1,000.00 fine	$2,000.00 fine
Refused to identify the correct person responsible for an incident in which the accused was mistakenly identified.	$500.00 fine		$750.00 fine	$1000.00 fine
Game is abandoned due to the action(s) of its players, coaches, administrators, or spectators and such action(s) are warranted as valid reason(s) for abandoning the game.	$500.00		$750.00	$1000.00
	a) In addition, if the abandoned game occurred in an Ontario Cup game, the team is ineligible to enter the Ontario Cup in the subsequent year. b) In addition, if the abandoned game occurred in an out-of-province tournament, the team is ineligible to travel to out-of-province for one year.

One of its coaches or administrators was found guilty of inducing or attempting to induce a registered player to leave his/her team before the end of that team's current season.	$1,000.00 fine		$2,000.00 fine	$3,000.00 fine
Violated the "Team Residency Rule".	$1,000.00 fine + $2,000.00 bond		$3,000.00 fine + $5,000.00 bond	$5,000.00 fine + $10,000.00 bond

Zero Tolerance Policy

The SFDSC is a strong supporter of making sport safe for our youth. Over the last couple of years, verbal abuse directed towards referees has been a particular problem. Accordingly, the SFDSC has set up the following program to help ensure the safety and enjoyment of all.

Policy

Any coach, parent, grandparent or guardian judged by the SFDSC Discipline Board to be guilty of abusive conduct towards a game official during a SFDSC House League game will be reprimanded in writing. A second conviction, during the same season will result in the member being restricted from all services rendered by the Club including attendance at all soccer activities within the Club. In extreme cases, as determined by the Discipline Board, a member may be reinstated subject to a review hearing.

Policy Procedures

When a game official feels that they are being abused, as per the scope of this policy, by either a coach or fan, the official will be allowed to suspend the playing of the game. If the abuse is physical, the game official is advised to inform the coaches that the game has been abandoned and then proceed with step 4.1.

The official will then verbally advise both coaches that the game has been stopped due to the abuse and inform both coaches as to the source of the abuse. If the source is one of the coaches, the official will advise the coach that the next occurrence of a similar nature will result in an abandonment of the game and that a report to the SFDSC Discipline Board will be sent in for review. If the source is a fan, the appropriate coach will provide the official with the name of the fan and the coach must advise the fan that the next occurrence of a similar nature will result in an abandonment of the game. Further, a report to the SFDSC Discipline Board will be sent in for review. If the fan is not associated with either team, both coaches are asked to speak to the fan and as the individual to leave.

Once the prescribed action in step 2 has been completed, the game will restart with a dropped ball between the two teams at the location where the play was stopped.

If the abuse continues, the official will be allowed to stop any further playing of the game and advise the coaches that the game has been abandoned and that a special incidence report will be forwarded to the SFDSC Discipline Board. The official must clearly indicate on the game sheet that the game was abandoned due to abuse.

1. The game official must contact either their Referee Coordinator or a member of the Executive to verbally report the incident within 24 hours.

2. A Special Incident Report, with the assistance of the Referee Coordinator or a member of the Executive, if required, must then be forwarded to the SFDSC within 72 hours.

3. The SFDSC Discipline Board will then review and deal with the report as per their guidelines.

4. If the game was abandoned due to the conduct of a fan not associated with either team, the Executive will determine the status of the game.

If the game continues without any further incident, the game official is advised to inform their Referee Coordinator that the game was temporarily suspended due to abuse towards a game official.

Further, a note should be made on the game sheet.

Approved by the SFDSC Board on the 14^th day of March 2002.

APENDICIES

Criminal Reference Check Policy

Criminal reference checking is a precautionary measure designed to ascertain whether potential employees, volunteers and SFDSC Board members, who have direct contact with children, youth or vulnerable adults, have a criminal record which could potentially make them unsuitable for certain positions of trust.

Such checks can assist the Club in ensuring the safety and well being of the children, youths and adults in our care.

Therefore, it is the position of the Smiths Falls and District Soccer Club, as a matter of policy, and as a condition of being placed in a position of trust in this Club, that all persons who will be in direct contact with players are required to complete a disclosure and consent for Criminal Record Check form. This form must be completed and signed by candidates for which appointment and /or employment is being seriously considered. Candidates who do not provided disclosure and / or consent will not be given further consideration.

A Police record does not necessarily preclude the person from the position. The Club shall consider the nature of, and the circumstances surrounding, any charges and convictions. Candidates will be advised of the outcome of the Criminal Record check by the President, and will be provided with a copy of the report.

Any offer of employment or volunteer position made prior to the completion of the Criminal Record check is finalised is conditional and may be terminated. Prior to the completion of the check, employees and volunteers will not be allowed access to players or to player information.

Adopted by the Board March 19^th 1997